Resources for Faculty & Staff


New Faculty/Staff Research Navigation Tool  

We extend a warm welcome to new faculty researchers and research scientists.

The Office of the Vice President for Research offers many services and collaborative opportunities to help researchers get started at the UI. The Researcher Handbook includes information to help all researchers learn about and find the resources they need within the UI Human Research Protection Program and on the UI campus.

Research Administration units use a web-based tool to begin the onboarding process for new UI faculty and research staff. To help us better assist you with setting up your research program, the navigation tool provides information about each unit and collects information about the nature of your research. Based on your responses, representatives from the various Research Administration and Compliance units will contact you to provide guidance and support during your onboarding process.

Follow the link below to access the research navigation tool:
New UI Faculty/Staff Research Navigation Tool

For general information about the navigation tool and the onboarding process for new researchers, please contact Kelly O’Berry, Assistant Director for IRB Education and Outreach in the Human Subjects Office (319) 335-8477 or irb@uiowa.edu. [NOTE: Although the navigation tool is managed by the Human Subjects Office, it is not just for human subjects researchers. We encourage animal researchers and bench scientists to use this tool.]

For additional information, follow these links to the websites of the units/offices represented in the New Faculty/Staff Research Navigation Tool:

If a PI's Position at the University of Iowa Changes (PI Transfer/Departure Form)

If a Principal Investigator will be leaving his/her UI position, or will be transitioning to an Adjunct status, procedures must be followed to ensure transitioning the human subjects research project occurs smoothly.  Review information here located on the Division of Sponsored Programs (DSP) website to begin the notification process to the appropriate Research Administration\Compliance departments.  The HSO\IRB will reach out to the department and appropriate research contacts to provide assistance with this transition.  The HSO\IRB will expect to see either a project closure form or a modification submitted in eResearch application (HawkIRB) system outlining updates to address the PI’s change in status.  A HRPP (Human Research Protection Program) Departure checklist is also available as a tool to ensure appropriate Human Research Protection Program close our requirements are addressed.  This checklist is not required as part of the IRB application.  

Principal Investigator (PI) Oversight Responsibilities and Assurances

The Principal Investigator (PI) of a human subjects research project requiring IRB approval has certain responsibilities and makes specific assurances (agreements) with the IRB about oversight of a project.  They are outlined in the PI Oversight Responsibilities and Assurances document.

For Research Methods Course Instructors

There are various formats for research-oriented UI courses that prepare students to conduct research:

  • Research methods course, where students learn about research ethics and study design
  • Research seminar, for students to select a research mentor and/or design a research proposal. 

Here is a Back to School Reminder which provides a brief snapshot of what to do next if you or one of your students may have projects involving human subjects.  

Course-Related Student Project Policy

If your research methods course includes a requirement for students to conduct a research project for educational purposes, please review the IRB policy that allows students to conduct certain types of research as a class assignment without obtaining IRB approval. The instructor is responsible for ensuring that student projects comply with all applicable federal human subjects regulations and University of Iowa policies.

  1. Policy on Course-Related Student Projects & Human Subjects Research- Located in the IRB Investigator's Guide/Standard Operating Procedure (Section I, Part 12.D)
  • Conditions under which IRB approval may not be required for research conducted as a course assignment      
  • Includes a list of information that must be disclosed to potential subjects
  1. Checklist for Course-Related Student Projects (download to your desktop for full functionality)
  • A tool to help students and course instructors determine if IRB approval may be required
  • This checklist is not submitted to the IRB
  • Includes a STOP sign and instructions to complete a Human Subjects Research Determination form if the project might require IRB approval
  1. Human Subjects Research Determination (HSRD) Form – If a determination cannot be made using the checklist above, the student can submit a Human Subjects Research Determination (HSRD) form, through the electronic IRB application system (HawkIRB) to ask whether IRB approval is necessary for a project.

Faculty Advisor Responsibilities for Student Principal Investigators

The University of Iowa IRB has certain expectations of Faculty who oversee students conducting human subjects research requiring IRB approval.  These expectations are outlined in the Faculty Advisor Oversight Responsibilities and Assurances document.

IRB Educational Resources

The Human Subjects Office (HSO) provides education and support to faculty, staff and student researchers.  See the Education and Training page for more information about:

  • HSO/IRB Overview and Educational ResourcesThe poster in the top bullet on the Education and Training page contains an overview of the IRB, HSO, HawkIRB and the human subject protection training requirements. In the center there are links to many useful resources for new (and not-so-new) researchers.
  • HawkIRB Training Sessions – A five-part series of trainings on the eResearch application system (HawkIRB). The first two trainings satisfy the Student PI Training Requirement. Recordings are available in the IRB ICON Course for Researchers.
  • IRB Office Hours – Currently offered via Zoom, researchers can drop in to IRB Office Hours to ask questions or for assistance with completing a HawkIRB application
  • Presentations – The IRB Education and Outreach Program offers the following types of presentations:
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    • Research Related Topics – 2-4 IRB presentations every semester (registration link on the Education and Training page)
    • Classroom Presentations – We are available to give IRB/research-related presentations to research classes, research teams, and departmental/college groups
  • IRB ICON Course for Researchers – This course contains a collection of resources available to anyone with a HawkID, including recorded HawkIRB trainings and quick tutorials, recorded IRB presentations on a variety of research-related topics, and past issues of Medical Ethics Advisor Newsletter. The portal to this course is on the Education and Training page. This course is available to anyone with an active HawkID.
  • IRB Display and Educational Materials – We are available to attend college and departmental research fairs, poster sessions and onboarding/welcome events. This section of the Education and Training page contains additional educational materials and resources.

For more information, contact the IRB Education and Outreach Program.