MRPC Application Form Moving from Paper to Electronic!
This past year, the Medical Radiation Protection Committee (MRPC)—in collaboration with the Research Information Systems (RIS)—has been working hard to transition the MRPC submission process from paper to online. This is a direct result of requests from the biomedical research community to make the process more efficient and to remove duplication of human subjects research information. MRPC is happy to announce this enhancement will be going live in April! Over the weekend of April 17th, in preparation for the week starting Monday, April 19th, we will be transitioning from the current MRPC review process to a process facilitated by a new electronic system.
This system will integrate closely with HawkIRB and allow the person filling out the HawkIRB form to carry forward information from HawkIRB to the new MRPC system, thus eliminating the need for some duplicative entry of information. The new system simplifies the process of filling out the required fields for MRPC and makes it easier to ensure that your form will not get returned for being incomplete. Further, due to the integration with HawkIRB, the status of the MRPC review will be visible to you as part of your HawkIRB application. If you have worked with eIACUC or eIBC for Animal Protocol reviews or recombinant DNA registration, you will be familiar with the new MRPC review form, as it is built using the same underlying technologies. Additionally, the system will facilitate the signature of outside facility forms related to internal or external radiation at a facility other than UIHC or PBDB using DocuSign. The sooner you transition to using the new MRPC system, the sooner you will benefit from the automation of data from HawkIRB into the MRPC application and a streamlined e-submission process! Read on for more information about what is changing and how you will use the new system. You can also find this information on the MRPC FAQ page. Questions regarding the new eMRPC process can be sent to firstname.lastname@example.org.
Starting a new MRPC form:
As you initiate a new IRB application form in HawkIRB, questions answered in section V will trigger MRPC review. This will require an eMRPC submission. Prior to submitting the new HawkIRB application form, you will be presented with a request to create an MRPC form. Once you do so, you will be able to follow a link from HawkIRB to the MRPC system to complete the required information and submit your MRPC form for review. Details from the HawkIRB application will auto-populate into the MRPC form. Your MRPC form must be submitted to the MRPC committee concurrently with your new IRB application form in HawkIRB.
If you have a new IRB application form in HawkIRB in progress:
If you have a new IRB application form in HawkIRB pending where you have already attached an MRPC document prior to the weekend we transition to the new eMRPC system, you will be able to continue to submit your protocol based on having that attachment. This means the review will be completed as has been done in the past. If you would like to transition to the new process you will have to remove any attachments you have uploaded to HawkIRB for MRPC. Once you do so, you can proceed completing an eMRPC application in the new system.
If you remove the last MRPC attachment from a new IRB application in HawkIRB:
If you remove the last MRPC word document attachment on a new IRB application in HawkIRB, you will have to use the new eMRPC system to have an MRPC review completed. If you would like to replace an attachment based on changes requested without having to switch to using the new system, you will have to add a new attachment before removing the current attachment.
Pending modifications in HawkIRB that have existing Word document MRPC attachment(s) can be reviewed for a limited time. Sometime over the next year we will require that all MRPC reviews be completed using the new electronic system, including any pending modifications under IRB review.
IRB approved research that has already been approved with MRPC word documents:
If you have an IRB approved application, you will not need to do anything until the time comes to submit a new modification. In that case, you will be able to use the attachment system as described above for a limited time. You will eventually have to use the new electronic system. A further communication will go out before that time. Your approved MRPC forms will be copied over to the MRPC system to allow you and the MRPC committee to find MRPC forms all in one place. You can continue to see these in HawkIRB as well.